Case Study: Odoo ERP Implementation for Spare Parts Trading
Industry Background
Spare parts trading is a fast-moving, inventory-intensive industry. Businesses in this sector handle thousands of SKUs, deal with frequent price changes, and need real-time visibility into costs and margins. Companies in Saudi Arabia and UAE also face strict regulatory mandates like ZATCA e-Invoicing Phase 2, making compliance a core part of daily operations.
To address these challenges, Zesty Labs deployed a specialized Odoo ERP solution — Trade Spare — for five high-performing companies in the region.
Client Profile
| Company Name | Location | Country |
|---|---|---|
| Tamaashi Middle East | Dubai | United Arab Emirates |
| Enov Parts Trading | Dubai | United Arab Emirates |
| Rukn Maher Spare Parts Trading | Riyadh | Saudi Arabia |
| Najmath Al Asli Spare Parts | Dammam | Saudi Arabia |
| Sura Al Muharriq Spare Parts | Jeddah | Saudi Arabia |
Each of these companies had unique workflows and compliance needs but shared common operational pain points.
Client Profile
| Company Name | Location | Country |
|---|---|---|
| Tamaashi Middle East | Dubai | United Arab Emirates |
| Enov Parts Trading | Dubai | United Arab Emirates |
| Rukn Maher Spare Parts Trading | Riyadh | Saudi Arabia |
| Najmath Al Asli Spare Parts | Dammam | Saudi Arabia |
| Sura Al Muharriq Spare Parts | Jeddah | Saudi Arabia |
Each of these companies had unique workflows and compliance needs but shared common operational pain points.
Challenges Faced
- Non-compliance with ZATCA Phase 2 and lack of einvoice readiness
- Inability to track profit margins during billing
- No visibility of purchase/sales price history for decision making
- Lack of real-time stock and cost details at the counter
- No mechanism for alternate part suggestions
- Manual stock transfers between branches
- Entry difficulties when part numbers are missing
- Inability to record storage location/bin during purchase
Our Solution: Trade Spare for Odoo ERP
Zesty Labs implemented a fully customized Odoo ERP solution, Trade Spare, with features tailored to the spare parts sector in Saudi Arabia and UAE.
Here’s how we addressed the major challenges:
🇸🇦 1. ZATCA eInvoice Compliant Solution for Spare Parts Trading
- Integrated ZATCA Phase 2-compliant electronic invoicing
- Validated QR codes and UUID generation
- Compliant invoice formats specific to spare parts layouts
2. Daily Sale Summary with Bill-wise and Product-wise Margin Analysis
- Auto-generated daily summaries by invoice and item
- Margin visibility for every product sold, in real-time
3. Sales & Purchase Price History for Products During Billing
- Shows full transaction history while billing
- Enables smarter pricing and avoids underselling
4. Show Stock and Cost During Billing
- On-screen alerts for available quantity and cost per item
- Improves pricing accuracy and inventory awareness
5. Einvoice Compliant Invoice Template for Spare Parts
- Pre-approved invoice formats with all required ZATCA fields
- Includes line-wise VAT and Arabic-English bilingual layout
6. Show Alternate Matching Products for a Part Number
- Suggests compatible SKUs when a product is out of stock
- Uses product tags, mappings, and cross-references
7. Branch Transfer Option
- Move stock between locations with validation and audit
- Track transfer status, quantity in transit, and receiving confirmation
8. Bill Entry Without Part Number
- Supports sales using part description or customer references
- Useful for walk-in counter sales or quick billing
Results Achieved
- 100% ZATCA compliance achieved before enforcement deadlines
- 30% faster billing process with price history and stock visibility
- Improved inventory accuracy and transfer traceability
- Higher customer satisfaction with alternate part matching
- Better margin tracking leading to smarter pricing strategies
" Implementing Trade Spare across both UAE and Saudi-based spare parts companies has been a breakthrough in aligning operational needs with regulatory compliance. The margin tracking, ZATCA e-Invoice readiness, and real-time inventory tools we built into Odoo have transformed daily workflows for our clients. It’s rewarding to see how quickly the teams adapted and benefited.
Ready to Transform Your Spare Parts Business?
Whether you're operating in any GCC Countries, Trade Spare helps you stay ahead of compliance, stock control, and profitability challenges.
🔗 Explore Spare Parts Trading Page
🔗 Explore Trade Spare Features Product Page
